Returns the number 100 if A1 is greater than 5, and the text "too small" otherwise. If value2 is omitted it is assumed to be FALSE if value1 is also omitted it is assumed to be TRUE. Value2 is the value that is returned by the function if test yields FALSE. Value1 is the value that is returned by the function if test yields TRUE. Test is or refers to a logical value or expression that returns a logical value (TRUE or FALSE). Returns one of two values, depending on a test condition. Then you can use autofill to fill the remaining cells. Using the IF function the formula isĪfter the function is filled the "Pass" or "Fail" result will be displayed. In the Pass/Faill column he wants to display a "Pass" text if the final score is greater or equal to 70. A teacher uses a spreadsheet to calculate the average (final) score of his students. Let's see a typical example of the IF function. IF(Something is True, then return value1, otherwise return value2) In its simplest form, the IF function says: IF performs a logical test and return one value for a TRUE result, and another for a FALSE result. If you were to change the formula to =NOT(B2>A5) it would return TRUE and the cell would be formatted.The IF function is one of the most popular functions in Calc and other spreadsheet applications. In this case A5 is greater than B2, so the result will return FALSE. If A5 is NOT greater than B2, format the cell, otherwise do nothing. If A2 is greater than B2, format the cell, otherwise do nothing. Using the earlier Dates example, here is what the formulas would be. Next, select the “ Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice. When you do this you can omit the IF function and use AND, OR and NOT on their own.įrom the Home tab, click Conditional Formatting > New Rule. You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option. Using AND, OR and NOT with Conditional Formatting In this case, A5 is greater than B2, so the formula returns FALSE. IF A5 is not greater than B2, then return TRUE, otherwise return FALSE.
03/12/14 is greater than 01/01/14, so the formula returns TRUE. IF A2 is greater than B2, return TRUE, otherwise return FALSE. Here are some examples of using AND, OR and NOT to evaluate dates.
You can also substitute Text or Numeric values for the TRUE/FALSE values to be returned in the examples. The remaining True/False arguments are then left as part of the outer IF statement. Note that all of the examples have a closing parenthesis after their respective conditions are entered. IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE. In this case 25 is not greater than 50, so the formula returns TRUE. IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. Here are the formulas spelled out according to their logic: The NOT function only takes one condition. The AND and OR functions can support up to 255 individual conditions, but it’s not good practice to use more than a few because complex, nested formulas can get very difficult to build, test and maintain. NOT – =IF(NOT(Something is True), Value if True, Value if False)įollowing are examples of some common nested IF(AND()), IF(OR()) and IF(NOT()) statements. OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False) When you combine each one of them with an IF statement, they read like this:ĪND – =IF(AND(Something is True, Something else is True), Value if True, Value if False)
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Here are overviews of how to structure AND, OR and NOT functions individually. The value that you want returned if the result of logical_test is FALSE.
The value that you want returned if the result of logical_test is TRUE. IF(NOT()) - IF(NOT(logical1), value_if_true, )) Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.
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